Mailing List Archive: 2016 Xen Dev Summit Location (input needed before next Thu)

2016 Xen Dev Summit Location (input needed before next Thu)

Nov 5, 2015, 10:31 AM

Post #1 of 8 (1861 views)

Hi all,

I was just informed that it is not going to be possible to hold the Developer Summit alongside LinuxCon in Berlin, unless we make some hard choices. I had originally had booked the space and all looked fine when it was originally arranged several months ago. Seems that the LinuxCon organisers tripped over a German holiday and had not accounted for it. I would like to get your input before the next board meeting in 10 days, such that I have community input for the meeting and I can make a swift decision at the meeting.

We have the following options
* Hold it on Monday Oct 3 - to Tue Oct 4 : the problem is that Oct 3 is a public holiday in Germany, which would affect German participants
* Do a 1 day event only on Oct 4 : I don't think this is practicable
* Hold the event alongside LinuxCon in Toronto in August, but then we'd have a Dev Summit in the US for 3 years in a row. On the plus side, it will be Linux' 25th birthday

Other options, such as holding the event on its own will be too expensive. Please let me know your opinions.

Best Regards
Lars

> From: Angela Brown <angela@linuxfoundation.org>
> Subject: Xen Summit 2016
> Date: 5 November 2015 17:32:11 GMT
> To: Lars Kurth <lars.kurth@xen.org>
>
> Hi Lars,
>
> Sorry for the delay in getting back to you as we had to get a few things sorted.
>
> First the bad news. It turns out that Monday, October 3, 2016 is German Unity Day and we've decided it will not be a good idea to hold LinuxCon on this day. So we are moving LinuxCon/ContainerCon to Tuesday, Wednesday, Thursday of that week and ELC-E will be Thursday & Friday as scheduled. This means that we have absolutely no additional space on Thursday. In addition, the space we do have in terms of larger rooms on Tuesday and Wednesday is extremely limited. We went through all the space yesterday, and we don't have any extra rooms that fit over 50ppl available on Tuesday & Wednesday. Thus, holding Xen Summit overlapping in Berlin at the same venue isn't going to work. The only real option for larger rooms in Berlin would be on Monday (but not on Tuesday, and again this is a holiday).
>
> We can co-locate in Toronto in August but only on the two days after LinuxCon/ContainerCon - Thursday and Friday (but we can do your board meetings on Wednesday). Please let me know if you want me to go ahead and put together a proposal for this or if you have something else in mind.
>
> Thanks and sorry!
>
> Angela

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Re: [Xen-devel] 2016 Xen Dev Summit Location (input needed before next Thu) [ In reply to ]

konrad.wilk at oracle

Nov 5, 2015, 12:52 PM

Post #2 of 8 (1840 views)

Permalink

On Thu, Nov 05, 2015 at 06:31:22PM +0000, Lars Kurth wrote:
> Hi all,
>
> I was just informed that it is not going to be possible to hold the Developer Summit alongside LinuxCon in Berlin, unless we make some hard choices. I had originally had booked the space and all looked fine when it was originally arranged several months ago. Seems that the LinuxCon organisers tripped over a German holiday and had not accounted for it. I would like to get your input before the next board meeting in 10 days, such that I have community input for the meeting and I can make a swift decision at the meeting.
>
> We have the following options
> * Hold it on Monday Oct 3 - to Tue Oct 4 : the problem is that Oct 3 is a public holiday in Germany, which would affect German participants

-1
> * Do a 1 day event only on Oct 4 : I don't think this is practicable

-1
> * Hold the event alongside LinuxCon in Toronto in August, but then we'd have a Dev Summit in the US for 3 years in a row. On the plus side, it will be Linux' 25th birthday
>

+1
> Other options, such as holding the event on its own will be too expensive. Please let me know your opinions.
>
> Best Regards
> Lars
>
> > From: Angela Brown <angela@linuxfoundation.org>
> > Subject: Xen Summit 2016
> > Date: 5 November 2015 17:32:11 GMT
> > To: Lars Kurth <lars.kurth@xen.org>
> >
> > Hi Lars,
> >
> > Sorry for the delay in getting back to you as we had to get a few things sorted.
> >
> > First the bad news. It turns out that Monday, October 3, 2016 is German Unity Day and we've decided it will not be a good idea to hold LinuxCon on this day. So we are moving LinuxCon/ContainerCon to Tuesday, Wednesday, Thursday of that week and ELC-E will be Thursday & Friday as scheduled. This means that we have absolutely no additional space on Thursday. In addition, the space we do have in terms of larger rooms on Tuesday and Wednesday is extremely limited. We went through all the space yesterday, and we don't have any extra rooms that fit over 50ppl available on Tuesday & Wednesday. Thus, holding Xen Summit overlapping in Berlin at the same venue isn't going to work. The only real option for larger rooms in Berlin would be on Monday (but not on Tuesday, and again this is a holiday).
> >
> > We can co-locate in Toronto in August but only on the two days after LinuxCon/ContainerCon - Thursday and Friday (but we can do your board meetings on Wednesday). Please let me know if you want me to go ahead and put together a proposal for this or if you have something else in mind.
> >
> > Thanks and sorry!
> >
> > Angela
>
> _______________________________________________
> Xen-devel mailing list
> Xen-devel@lists.xen.org
> http://lists.xen.org/xen-devel

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Re: [win-pv-devel] 2016 Xen Dev Summit Location (input needed before next Thu) [ In reply to ]

Paul.Durrant at citrix

Nov 6, 2015, 3:24 AM

Post #3 of 8 (1838 views)

Permalink

> -----Original Message-----
> From: win-pv-devel-bounces@lists.xenproject.org [mailto:win-pv-devel-
> bounces@lists.xenproject.org] On Behalf Of Lars Kurth
> Sent: 05 November 2015 18:31
> To: Xen-devel; mirageos-devel@xenproject.org; xen-
> api@lists.xenproject.org; Win-pv-devel@lists.xenproject.org
> Subject: [win-pv-devel] 2016 Xen Dev Summit Location (input needed before
> next Thu)
>
> Hi all,
>
> I was just informed that it is not going to be possible to hold the Developer
> Summit alongside LinuxCon in Berlin, unless we make some hard choices. I
> had originally had booked the space and all looked fine when it was originally
> arranged several months ago. Seems that the LinuxCon organisers tripped
> over a German holiday and had not accounted for it. I would like to get your
> input before the next board meeting in 10 days, such that I have community
> input for the meeting and I can make a swift decision at the meeting.
>
> We have the following options
> * Hold it on Monday Oct 3 - to Tue Oct 4 : the problem is that Oct 3 is a public
> holiday in Germany, which would affect German participants
> * Do a 1 day event only on Oct 4 : I don't think this is practicable
> * Hold the event alongside LinuxCon in Toronto in August, but then we'd
> have a Dev Summit in the US for 3 years in a row.

I think some Canadians might get offended at that! ;-)

s/US/North America

> On the plus side, it will be
> Linux' 25th birthday
>
> Other options, such as holding the event on its own will be too expensive.
> Please let me know your opinions.

I think Toronto would be fine.

Paul

>
> Best Regards
> Lars
>
> > From: Angela Brown <angela@linuxfoundation.org>
> > Subject: Xen Summit 2016
> > Date: 5 November 2015 17:32:11 GMT
> > To: Lars Kurth <lars.kurth@xen.org>
> >
> > Hi Lars,
> >
> > Sorry for the delay in getting back to you as we had to get a few things
> sorted.
> >
> > First the bad news. It turns out that Monday, October 3, 2016 is German
> Unity Day and we've decided it will not be a good idea to hold LinuxCon on
> this day. So we are moving LinuxCon/ContainerCon to Tuesday, Wednesday,
> Thursday of that week and ELC-E will be Thursday & Friday as scheduled. This
> means that we have absolutely no additional space on Thursday. In addition,
> the space we do have in terms of larger rooms on Tuesday and Wednesday is
> extremely limited. We went through all the space yesterday, and we don't
> have any extra rooms that fit over 50ppl available on Tuesday & Wednesday.
> Thus, holding Xen Summit overlapping in Berlin at the same venue isn't going
> to work. The only real option for larger rooms in Berlin would be on Monday
> (but not on Tuesday, and again this is a holiday).
> >
> > We can co-locate in Toronto in August but only on the two days after
> LinuxCon/ContainerCon - Thursday and Friday (but we can do your board
> meetings on Wednesday). Please let me know if you want me to go ahead
> and put together a proposal for this or if you have something else in mind.
> >
> > Thanks and sorry!
> >
> > Angela
>
> _______________________________________________
> win-pv-devel mailing list
> win-pv-devel@lists.xenproject.org
> http://lists.xenproject.org/cgi-bin/mailman/listinfo/win-pv-devel

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Re: [Xen-devel] 2016 Xen Dev Summit Location (input needed before next Thu) [ In reply to ]

stefano.stabellini at eu

Nov 6, 2015, 3:25 AM

Post #4 of 8 (1835 views)

Permalink

On Thu, 5 Nov 2015, Lars Kurth wrote:
> Hi all,
>
> I was just informed that it is not going to be possible to hold the Developer Summit alongside LinuxCon in Berlin, unless we make some hard choices. I had originally had booked the space and all looked fine when it was originally arranged several months ago. Seems that the LinuxCon organisers tripped over a German holiday and had not accounted for it. I would like to get your input before the next board meeting in 10 days, such that I have community input for the meeting and I can make a swift decision at the meeting.
>
> We have the following options
> * Hold it on Monday Oct 3 - to Tue Oct 4 : the problem is that Oct 3 is a public holiday in Germany, which would affect German participants
> * Do a 1 day event only on Oct 4 : I don't think this is practicable
> * Hold the event alongside LinuxCon in Toronto in August, but then we'd have a Dev Summit in the US for 3 years in a row. On the plus side, it will be Linux' 25th birthday

I really enjoyed the celebrations for Linux' 20th birthday in Vancouver,
so I vote for Toronto :-)

> Other options, such as holding the event on its own will be too expensive. Please let me know your opinions.
>
> Best Regards
> Lars
>
> > From: Angela Brown <angela@linuxfoundation.org>
> > Subject: Xen Summit 2016
> > Date: 5 November 2015 17:32:11 GMT
> > To: Lars Kurth <lars.kurth@xen.org>
> >
> > Hi Lars,
> >
> > Sorry for the delay in getting back to you as we had to get a few things sorted.
> >
> > First the bad news. It turns out that Monday, October 3, 2016 is German Unity Day and we've decided it will not be a good idea to hold LinuxCon on this day. So we are moving LinuxCon/ContainerCon to Tuesday, Wednesday, Thursday of that week and ELC-E will be Thursday & Friday as scheduled. This means that we have absolutely no additional space on Thursday. In addition, the space we do have in terms of larger rooms on Tuesday and Wednesday is extremely limited. We went through all the space yesterday, and we don't have any extra rooms that fit over 50ppl available on Tuesday & Wednesday. Thus, holding Xen Summit overlapping in Berlin at the same venue isn't going to work. The only real option for larger rooms in Berlin would be on Monday (but not on Tuesday, and again this is a holiday).
> >
> > We can co-locate in Toronto in August but only on the two days after LinuxCon/ContainerCon - Thursday and Friday (but we can do your board meetings on Wednesday). Please let me know if you want me to go ahead and put together a proposal for this or if you have something else in mind.
> >
> > Thanks and sorry!
> >
> > Angela
>
> _______________________________________________
> Xen-devel mailing list
> Xen-devel@lists.xen.org
> http://lists.xen.org/xen-devel
>

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Re: [Xen-devel] 2016 Xen Dev Summit Location (input needed before next Thu) [ In reply to ]

david.vrabel at citrix

Nov 6, 2015, 3:44 AM

Post #5 of 8 (1835 views)

Permalink

On 05/11/15 18:31, Lars Kurth wrote:
> Hi all,
>
> We have the following options * Hold it on Monday Oct 3 - to Tue Oct
> 4 : the problem is that Oct 3 is a public holiday in Germany, which
> would affect German participants

The email from Angela below says there's no rooms available on the Tues

"we don't have any extra rooms that fit over 50ppl available on
Tuesday & Wednesday"

Does this not exclude XenSummit on the Mon-Tue?

> * Do a 1 day event only on Oct 4 : I don't think this is practicable

See above re rooms on Tuesday.

David

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Re: [win-pv-devel] 2016 Xen Dev Summit Location (input needed before next Thu) [ In reply to ]

lars.kurth.xen at gmail

Nov 6, 2015, 4:33 AM

Post #6 of 8 (1830 views)

Permalink

> On 6 Nov 2015, at 11:24, Paul Durrant <Paul.Durrant@citrix.com> wrote:
>>
>> We have the following options
>> * Hold it on Monday Oct 3 - to Tue Oct 4 : the problem is that Oct 3 is a public
>> holiday in Germany, which would affect German participants
>> * Do a 1 day event only on Oct 4 : I don't think this is practicable
>> * Hold the event alongside LinuxCon in Toronto in August, but then we'd
>> have a Dev Summit in the US for 3 years in a row.
>
> I think some Canadians might get offended at that! ;-)
>
> s/US/North America

Apologies to any Canadians: that's of course what I meant. Shouldn't write e-mails late at night after a beer
Lars
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Re: [Xen-devel] 2016 Xen Dev Summit Location (input needed before next Thu) [ In reply to ]

lars.kurth.xen at gmail

Nov 6, 2015, 4:48 AM

Post #7 of 8 (1828 views)

Permalink

> On 6 Nov 2015, at 11:44, David Vrabel <david.vrabel@citrix.com> wrote:
>
> On 05/11/15 18:31, Lars Kurth wrote:
>> Hi all,
>>
>> We have the following options * Hold it on Monday Oct 3 - to Tue Oct
>> 4 : the problem is that Oct 3 is a public holiday in Germany, which
>> would affect German participants
>
> The email from Angela below says there's no rooms available on the Tues
>
> "we don't have any extra rooms that fit over 50ppl available on
> Tuesday & Wednesday"
>
> Does this not exclude XenSummit on the Mon-Tue?

Oh yes, you are correct. Well spotted. Apologies.

So we absolutely no easy option but to go for Toronto, unless
- We can find two smaller rooms on Tuesday Oct 4th, which I can investigate
- Or to start the summit on the Sunday Oct 2nd and run it through Monday Oct 3rd, which I can investigate

So really, it seems that Toronto is really the most viable option. And it seems that a majority for Toronto is emerging regardless

Lars
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Re: [Xen-devel] 2016 Xen Dev Summit Location (input needed before next Thu) [ In reply to ]

dario.faggioli at citrix

Nov 9, 2015, 2:53 AM

Post #8 of 8 (1816 views)

Permalink

On Fri, 2015-11-06 at 12:48 +0000, Lars Kurth wrote:

> So we absolutely no easy option but to go for Toronto, unless
> - We can find two smaller rooms on Tuesday Oct 4th, which I can
> investigate
> - Or to start the summit on the Sunday Oct 2nd and run it through
> Monday Oct 3rd, which I can investigate
>
So, that would mean holding the event during a Sunday and a local
holiday... I don't think this is that good, for the event itself.

So, even if the above (Oct 2-3, Berlin), would make things a lot easier
for me to attend, I vote for Toronto, as it looks much much more likely
that the event would be successful in that case.

Regards,
Dario
--
<<This happens because I choose it to happen!>> (Raistlin Majere)
-----------------------------------------------------------------
Dario Faggioli, Ph.D, http://about.me/dario.faggioli
Senior Software Engineer, Citrix Systems R&D Ltd., Cambridge (UK)

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