Mailing List Archive: bylaws change proposed for multiple Vice Chairs

bylaws change proposed for multiple Vice Chairs

Feb 20, 2021, 9:45 AM

Post #1 of 6 (687 views)

Hi everyone,

In the January 26th board meeting, we discussed the process for electing
multiple individuals to the role of Vice Chair, and noted that a small
bylaws change would be necessary to make this possible.

After a few rounds of refinement and legal review, here's the proposed
update to the bylaws, allowing more than one Vice Chair. I've attached
it as plain text, and as a PDF showing the differences in the update.

The sentence about the Vice Chairs standing in for the Chairman mentions
the "order" of the Vice Chairs. The intention here is that the Chairman
and the Vice Chairs will set a rotation schedule, so at any point in the
year everyone knows which Vice Chair is "on call" to stand in for the
Chairman. This can be as simple as alternating months (for example,
Alice is on call in March, Bob is on call in April, Alice is on call
again in May, etc...), but leaving the schedule up to the Chairman and
Vice Chairs gives us flexibility to easily change it if one of the Vice
Chairs needs to swap out a month for a family holiday, or busy month at
work, or whatever might come up. The alternation allows a fair division
of work between the Vice Chairs.

This proposed bylaws change will be up for discussion and vote in the
upcoming board meeting on March 2nd.

Thanks,
Allison

Re: [Foundation Board] bylaws change proposed for multiple Vice Chairs [ In reply to ]

amy at demarco

Feb 20, 2021, 9:59 AM

Post #2 of 6 (687 views)

Permalink

Allison,

Do we want to take advantage of this change and either say Chair and Vice-Chair or Chairperson and Vice-Chairperson vs Chairman and Vice-Chairman?

Thanks,

Amy

> On Feb 20, 2021, at 11:46 AM, Allison Randal <allison@lohutok.net> wrote:
>
> ?Hi everyone,
>
> In the January 26th board meeting, we discussed the process for electing
> multiple individuals to the role of Vice Chair, and noted that a small
> bylaws change would be necessary to make this possible.
>
> After a few rounds of refinement and legal review, here's the proposed
> update to the bylaws, allowing more than one Vice Chair. I've attached
> it as plain text, and as a PDF showing the differences in the update.
>
> The sentence about the Vice Chairs standing in for the Chairman mentions
> the "order" of the Vice Chairs. The intention here is that the Chairman
> and the Vice Chairs will set a rotation schedule, so at any point in the
> year everyone knows which Vice Chair is "on call" to stand in for the
> Chairman. This can be as simple as alternating months (for example,
> Alice is on call in March, Bob is on call in April, Alice is on call
> again in May, etc...), but leaving the schedule up to the Chairman and
> Vice Chairs gives us flexibility to easily change it if one of the Vice
> Chairs needs to swap out a month for a family holiday, or busy month at
> work, or whatever might come up. The alternation allows a fair division
> of work between the Vice Chairs.
>
> This proposed bylaws change will be up for discussion and vote in the
> upcoming board meeting on March 2nd.
>
> Thanks,
> Allison
> <openinfra_bylaws_vice_chair_2021-02-19.txt>
> <openinfra_bylaws_vice_chair_2021-02-19.pdf>
> _______________________________________________
> Foundation-board mailing list
> Foundation-board@lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board

_______________________________________________
Foundation mailing list
Foundation@lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation

Re: [Foundation Board] bylaws change proposed for multiple Vice Chairs [ In reply to ]

allison at lohutok

Feb 20, 2021, 10:20 AM

Post #3 of 6 (687 views)

Permalink

Hi Amy,

Good question, and we considered it, but the word Chairman is used all
over the bylaws, including in protected sections. So, we decided to
leave that bigger change for later, after the Diversity & Inclusion WG
reviews the full bylaws.

The Vice Chairs are only mentioned in these few paragraphs of the
bylaws, so it's a small change, and can be made by a simple board vote.
(Which makes it possible to move ahead with the Vice Chairs election for
this year.) But, we did choose to use the more inclusive "Vice Chairs"
instead of "Vice Chairmen" so we won't need to change this language
again later.

Thanks,
Allison

On 2/20/21 12:59 PM, Amy wrote:
> Allison,
>
> Do we want to take advantage of this change and either say Chair and Vice-Chair or Chairperson and Vice-Chairperson vs Chairman and Vice-Chairman?
>
> Thanks,
>
> Amy
>
>> On Feb 20, 2021, at 11:46 AM, Allison Randal <allison@lohutok.net> wrote:
>>
>> ?Hi everyone,
>>
>> In the January 26th board meeting, we discussed the process for electing
>> multiple individuals to the role of Vice Chair, and noted that a small
>> bylaws change would be necessary to make this possible.
>>
>> After a few rounds of refinement and legal review, here's the proposed
>> update to the bylaws, allowing more than one Vice Chair. I've attached
>> it as plain text, and as a PDF showing the differences in the update.
>>
>> The sentence about the Vice Chairs standing in for the Chairman mentions
>> the "order" of the Vice Chairs. The intention here is that the Chairman
>> and the Vice Chairs will set a rotation schedule, so at any point in the
>> year everyone knows which Vice Chair is "on call" to stand in for the
>> Chairman. This can be as simple as alternating months (for example,
>> Alice is on call in March, Bob is on call in April, Alice is on call
>> again in May, etc...), but leaving the schedule up to the Chairman and
>> Vice Chairs gives us flexibility to easily change it if one of the Vice
>> Chairs needs to swap out a month for a family holiday, or busy month at
>> work, or whatever might come up. The alternation allows a fair division
>> of work between the Vice Chairs.
>>
>> This proposed bylaws change will be up for discussion and vote in the
>> upcoming board meeting on March 2nd.
>>
>> Thanks,
>> Allison
>> <openinfra_bylaws_vice_chair_2021-02-19.txt>
>> <openinfra_bylaws_vice_chair_2021-02-19.pdf>
>> _______________________________________________
>> Foundation-board mailing list
>> Foundation-board@lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board

_______________________________________________
Foundation mailing list
Foundation@lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation

Re: [Foundation Board] bylaws change proposed for multiple Vice Chairs [ In reply to ]

sean.mcginnis at gmail

Feb 20, 2021, 10:21 AM

Post #4 of 6 (687 views)

Permalink

Maybe this is a good opportunity to update all of the gender-specific
wording in the bylaws?

On Sat, Feb 20, 2021 at 12:00 PM Amy <amy@demarco.com> wrote:

> Allison,
>
> Do we want to take advantage of this change and either say Chair and
> Vice-Chair or Chairperson and Vice-Chairperson vs Chairman and
> Vice-Chairman?
>
> Thanks,
>
> Amy
>
> > On Feb 20, 2021, at 11:46 AM, Allison Randal <allison@lohutok.net>
> wrote:
> >
> > ?Hi everyone,
> >
> > In the January 26th board meeting, we discussed the process for electing
> > multiple individuals to the role of Vice Chair, and noted that a small
> > bylaws change would be necessary to make this possible.
> >
> > After a few rounds of refinement and legal review, here's the proposed
> > update to the bylaws, allowing more than one Vice Chair. I've attached
> > it as plain text, and as a PDF showing the differences in the update.
> >
> > The sentence about the Vice Chairs standing in for the Chairman mentions
> > the "order" of the Vice Chairs. The intention here is that the Chairman
> > and the Vice Chairs will set a rotation schedule, so at any point in the
> > year everyone knows which Vice Chair is "on call" to stand in for the
> > Chairman. This can be as simple as alternating months (for example,
> > Alice is on call in March, Bob is on call in April, Alice is on call
> > again in May, etc...), but leaving the schedule up to the Chairman and
> > Vice Chairs gives us flexibility to easily change it if one of the Vice
> > Chairs needs to swap out a month for a family holiday, or busy month at
> > work, or whatever might come up. The alternation allows a fair division
> > of work between the Vice Chairs.
> >
> > This proposed bylaws change will be up for discussion and vote in the
> > upcoming board meeting on March 2nd.
> >
> > Thanks,
> > Allison
> > <openinfra_bylaws_vice_chair_2021-02-19.txt>
> > <openinfra_bylaws_vice_chair_2021-02-19.pdf>
> > _______________________________________________
> > Foundation-board mailing list
> > Foundation-board@lists.openstack.org
> > http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
>
> _______________________________________________
> Foundation-board mailing list
> Foundation-board@lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
>

Re: [Foundation Board] bylaws change proposed for multiple Vice Chairs [ In reply to ]

fungi at yuggoth

Feb 20, 2021, 10:31 AM

Post #5 of 6 (687 views)

Permalink

On 2021-02-20 12:21:08 -0600 (-0600), Sean McGinnis wrote:
> Maybe this is a good opportunity to update all of the gender-specific
> wording in the bylaws?
[...]

That's one of the things the D&I WG is flagging in their review of
the bylaws and associated documents. Help is always appreciated!
--
Jeremy Stanley

Re: [Foundation Board] bylaws change proposed for multiple Vice Chairs [ In reply to ]

Arkady.Kanevsky at dell

Feb 21, 2021, 10:07 AM

Post #6 of 6 (684 views)

Permalink

Dell Customer Communication - Confidential

All for gender neutral wording.

-----Original Message-----
From: Allison Randal <allison@lohutok.net>
Sent: Saturday, February 20, 2021 12:20 PM
To: Amy
Cc: foundation@lists.openstack.org; foundation-board@lists.openstack.org
Subject: Re: [Foundation Board] bylaws change proposed for multiple Vice Chairs

[EXTERNAL EMAIL]

Hi Amy,

Good question, and we considered it, but the word Chairman is used all over the bylaws, including in protected sections. So, we decided to leave that bigger change for later, after the Diversity & Inclusion WG reviews the full bylaws.

The Vice Chairs are only mentioned in these few paragraphs of the bylaws, so it's a small change, and can be made by a simple board vote.
(Which makes it possible to move ahead with the Vice Chairs election for this year.) But, we did choose to use the more inclusive "Vice Chairs"
instead of "Vice Chairmen" so we won't need to change this language again later.

Thanks,
Allison

On 2/20/21 12:59 PM, Amy wrote:
> Allison,
>
> Do we want to take advantage of this change and either say Chair and Vice-Chair or Chairperson and Vice-Chairperson vs Chairman and Vice-Chairman?
>
> Thanks,
>
> Amy
>
>> On Feb 20, 2021, at 11:46 AM, Allison Randal <allison@lohutok.net> wrote:
>>
>> ?Hi everyone,
>>
>> In the January 26th board meeting, we discussed the process for
>> electing multiple individuals to the role of Vice Chair, and noted
>> that a small bylaws change would be necessary to make this possible.
>>
>> After a few rounds of refinement and legal review, here's the
>> proposed update to the bylaws, allowing more than one Vice Chair.
>> I've attached it as plain text, and as a PDF showing the differences in the update.
>>
>> The sentence about the Vice Chairs standing in for the Chairman
>> mentions the "order" of the Vice Chairs. The intention here is that
>> the Chairman and the Vice Chairs will set a rotation schedule, so at
>> any point in the year everyone knows which Vice Chair is "on call" to
>> stand in for the Chairman. This can be as simple as alternating
>> months (for example, Alice is on call in March, Bob is on call in
>> April, Alice is on call again in May, etc...), but leaving the
>> schedule up to the Chairman and Vice Chairs gives us flexibility to
>> easily change it if one of the Vice Chairs needs to swap out a month
>> for a family holiday, or busy month at work, or whatever might come
>> up. The alternation allows a fair division of work between the Vice Chairs.
>>
>> This proposed bylaws change will be up for discussion and vote in the
>> upcoming board meeting on March 2nd.
>>
>> Thanks,
>> Allison
>> <openinfra_bylaws_vice_chair_2021-02-19.txt>
>> <openinfra_bylaws_vice_chair_2021-02-19.pdf>
>> _______________________________________________
>> Foundation-board mailing list
>> Foundation-board@lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board

_______________________________________________
Foundation-board mailing list
Foundation-board@lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation-board
_______________________________________________
Foundation mailing list
Foundation@lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation

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